Term Executive Assistant II

Major Duties: 

(a)    To provide administrative support in one or more of the following areas:
(i)    Human resources management;
(ii)    Finance, supplies and store administration;
(iii)    Promotion and publicity work; and
(iv)    General administration;
(b)     To handle data collection, data input, filing and enquiries;
(c)     To assist in the compilation of reports and statistics;
(d)     To draft simple correspondence; and
(e)    To support in various meetings, activities and events.

(a)    (i)    5 subjects in the Hong Kong Certificate of Education Examination (HKCEE) at Grade E/Level 2 or above including English Language (Syllabus B)*, Chinese Language and Mathematics, or equivalent; OR
(ii)    A combination of results in 5 subjects in the Hong Kong Diploma of Secondary Education (HKDSE) Examination at Level 2 or above in New Senior Secondary subjects / “Attained” or above in Applied Learning subjects / Grade E or above in Other Language subjects; and the 5 subjects should include English Language*, Chinese Language and Mathematics; OR 
(iii)    A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate, or Project Yi Jin; 
*    Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2/Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.
(b)    Proficiency in computer software application, including MS Word, MS Excel and Chinese word processing;
(c)    Good communication, interpersonal and organisational skills;
(d)    Ability to work independently and be a good team player; and
(e)    Good working attitude and be customer-orientated.
The appointee(s) may be required to perform duties outside normal office hours or work irregular hours.

Application Procedures:
A completed application form [VTC-1 (Rev. 3/2023)], together with a full curriculum vitae should be sent to the Recruitment Team, Institute of Professional Education and Knowledge, 9/F, VTC Tower, 27 Wood Road, Wanchai, Hong Kong or by email to peak-hr@vtc.edu.hk.  Please specify on the envelope or in the subject of the email, whichever is appropriate, the reference of the post being applied for.

Candidates who would like to submit their applications through email are requested to take note of the following:
(1)    Completed application form (VTC-1) and detailed curriculum vitae (CV) should be combined into one file in PDF format with a file size below 10MB.
(2)    The file should be saved with the applicant’s name as “surname and given name”, e.g. “CHAN Tai Man.pdf”.
(3)    For the email subject, please cite “Application for Term Executive Assistant II (Ref. No.: O/PEAK/Term_EA2/04/24)”.
(4)    Original and copy of other supporting documents are to be provided at a later stage upon request.

Closing date for application:  2 June 2024

Applicants not invited for interview within 10 weeks from the closing date may consider their applications unsuccessful.

The Council reserves the right not to fill the post(s). 

Personal data collected will be used for recruitment purposes only.  Information on unsuccessful candidates will normally be destroyed 12 months after the completion of the recruitment exercise.