Term Executive Assistant II (Exam)

Major Duties:
(a)    To provide quality support in one or more of the following areas for professional examinations:
(i)    invigilation;
(ii)    counter services;
(iii)    candidate enrolment & records;
(iv)    fee collection;
(v)    preparation of documents; and
(vi)    other logistic support;
(b)    To handle public enquiries; and
(c)    To provide clerical and general administrative support service to the office.

(a)    (i)    5 subjects in the Hong Kong Certificate of Education Examination (HKCEE) at Grade E/Level 2 or above including English Language (Syllabus B)*, Chinese Language and Mathematics, or equivalent; OR
        (ii)    A combination of results in 5 subjects in the Hong Kong Diploma of Secondary Education (HKDSE) Examination at Level 2 or above in New Senior Secondary subjects / “Attained” or above in Applied Learning subjects / Grade E or above in Other Language subjects; and the 5 subjects should include English Language*, Chinese Language and Mathematics; OR
        (iii)    A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate, or Project Yi Jin;
*    Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2/Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.
(b)    Preferably with 2-3 years relevant invigilation/customer service fields experience;
(c)    Meticulous and with good customer service and problem solving skills;
(d)    Good communication skills in English, Cantonese and Putonghua;
(e)    Proficiency in computer software application, such as MS Word, MS Excel, MS PowerPoint and Chinese word processing;
(f)    Good interpersonal and organisational skills;
(g)    Ability to work independently and be a good team player; and
(h)    Self-motivated and customer-oriented.

(1)    The appointee(s) may be required to perform duties outside normal office hours or work irregular hours or on shifts, and work on alternative Saturdays.
(2)    The appointee(s) may be required to perform duties at different locations.

Application Procedures:
A completed application form [VTC-1 (Rev. 3/2023)], together with a full curriculum vitae should be sent to the Recruitment Team, Institute of Professional Education and Knowledge, 9/F, VTC Tower, 27 Wood Road, Wanchai, Hong Kong or by email to peak-hr@vtc.edu.hk.  Please specify on the envelope or in the subject of the email, whichever is appropriate, the reference of the post being applied for.

Candidates who would like to submit their applications through email are requested to take note of the following:
(1)        Completed application form (VTC-1) and detailed curriculum vitae (CV) should be combined into one file in PDF format with a file size below 10MB.
(2)    The file should be saved with the applicant’s name as “surname and given name”, e.g. “CHAN Tai Man.pdf”.
(3)    For the email subject, please cite “Application for the Post of Term Executive Assistant II (Exam) (Ref. No.:O/PEAK/Term_EA2(Exam)/03/24)”.                            
(4)    Original and copy of other supporting documents are to be provided at a later stage upon request.

Closing date for application: 29 May 2024

Applicants not invited for interview within 10 weeks from the closing date may consider their applications unsuccessful.

The Council reserves the right not to fill the post(s). 

Personal data collected will be used for recruitment purposes only.  Information on unsuccessful candidates will normally be destroyed 12 months after the completion of the recruitment exercise.