Term Executive Assistant II (Personal Secretary)

Major Duties: 

(a)    To provide secretarial and administrative support services to management;
(b)    To organise meeting logistics and work schedules;
(c)    To receive guests and visitors and to manage correspondence (phone calls, email, etc.);
(d)    To process, relay, store and protect classified or sensitive information and documents;
(e)    To provide document management and filing services etc.; and
(f)    To draft business correspondence and memos.

(a)    (i)    5 subjects in the Hong Kong Certificate of Education Examination (HKCEE) at Grade E/Level 2 or above including English Language (Syllabus B)*, Chinese Language and Mathematics, or equivalent; OR
(ii)    A combination of results in 5 subjects in the Hong Kong Diploma of Secondary Education (HKDSE) Examination at Level 2 or above in New Senior Secondary subjects / “Attained” or above in Applied Learning subjects / Grade E or above in Other Language subjects; and the 5 subjects should include English Language*, Chinese Language and Mathematics; OR 
(iii)    A recognized Certificate / Diploma / Foundation Diploma / Foundation Certificate, or Project Yi Jin;
*    Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2/Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.

(b)    Proficiency in computer software application, including MS Word, MS Excel, MS PowerPoint, MS Teams and Chinese word processing;
(c)    Good communication, interpersonal and organisational skills;
(d)    Ability to work independently and be a good team player; and
(e)    Good work initiative, professional and be customer-oriented.

(1)    The appointee(s) may be required to perform duties outside normal office hours.
(2)    The appointee(s) will be required to perform duties in more than one location.

Application Procedures:
Interested applicants should apply for the post via email. A completed application form [VTC-1 (Rev. 3/2023)], together with a full curriculum vitae should be sent to peak-hr@vtc.edu.hk. Please specify in the subject of the email, whichever is appropriate, the reference of the post being applied for. 

Candidates should take note of the following:
(1)    Completed application form (VTC-1) and detailed curriculum vitae (CV) should be combined into one file in PDF format with a file size below 10MB.
(2)    The file should be saved with the applicant’s name as “your surname and given name”, e.g. “CHAN Tai-Man.pdf”.
(3)    For the email subject, please cite “Application for Term Executive Assistant II (PS) (Ref. No.: O/PEAK/Term_EA2(PS)/04/24)”.
(4)    Original and copy of other supporting documents are to be provided at a later stage upon request.

Closing date for application:  19 May 2024

Applicants not invited for interview within 10 weeks from the closing date may consider their applications unsuccessful.

The Council reserves the right not to fill the post(s). 

Personal data collected will be used for recruitment purposes only.  Information on unsuccessful candidates will normally be destroyed 12 months after the completion of the recruitment exercise.